We’re growing at Joanne Zuk Strategy Inc, and I'd love your help to add a key member to our team.

We are hiring an Executive Assistant to support CEO Joanne Zuk and our team of smart and talented subcontractors to deliver exceptional experiences with some of the most thoughtful, high-impact organizations in Manitoba and across Canada. The role is part-time and permanent (about 15–20 hours a week), hybrid in or near Winnipeg, and designed for someone who wants meaningful, flexible work that makes full use of their professional skills and commitment to excellence.

We do strategy and engagement work that matters with organizations that deliver real impact for their communities and stakeholders. If you’d like to help, apply to work with us or pass it on to someone who would thrive in our world. 

Applications are open until November 26, 2025. Details (lots of them) are below. 

Role Details at a Glance

Role: Executive Assistant to the CEO (permanent)
Company: Joanne Zuk Strategy Inc. (Winnipeg-based)
Hours: 15–20 hours per week, primarily weekdays
Compensation: Competitive hourly rate, commensurate with experience
Location: Hybrid, primarily remote with occasional in-person meetings in Winnipeg

About the Role

An opportunity to apply your administrative expertise in a purpose-driven strategy consulting firm. You will bring order to complexity, keeping communication, scheduling, proposals, and systems running smoothly, so our work with clients can have the greatest impact. This is meaningful, flexible work for someone who takes pride in doing things well and enjoys helping a small company operate at a high level.

Role Priorities

• CEO inbox, calendar, and life management
• Business development and proposal support
• Financial administration
• Document development and management
• File, knowledge, and systems management
  
  

The Ideal Candidate

• Is a person who brings integrity, thoughtfulness, and quality to their work.
• Brings 5+ years of professional excellence in an Executive Assistant or similar role.
• Understands the administrative discipline necessary to deliver excellence in client service.
• Is reliable, detail-oriented, and able to deliver high-quality work consistently.
• Is adept at using Microsoft 365 products to manage multiple projects, relationships, and office administration.
• Is able to work independently, under minimal supervision, but in alignment and coordination with their leader.
• Thrives in an environment where they must effectively manage a mix of tasks, urgent deadlines, and shifting priorities.
• Is based in or near Winnipeg; is willing to work primarily remotely but is able to attend in-person for meetings, workshops, or errands when required.
• Wants to be part of a team that’s making a difference for the organizations that help our community thrive.

Position Overview

We are seeing an experienced part-time Executive Assistant who can bring stability, clarity, and consistency to a growing strategy consulting practice. The work we do with clients is high-impact and complex – which means the behind-the-scenes support is just as important as the work that happens in the boardroom. This role is about applying your administrative strengths in a meaningful way, helping ensure commitments are clear, priorities are managed, and the business runs smoothly.

The work is varied, but every piece contributes to serving our clients. In any given week, you might draft a proposal using client notes, format a written deliverable, and make sure emails and scheduling stay under control. You’ll take on financial administration: preparing invoices, tracking expenses, and following up on accounts receivable. You will also reach communicate with clients and partners, organize logistics and events, and coordinate with subcontractors.

An important part of this role is helping us put structure around what works so we can grow. That means applying a continuous improvement approach we build new tools and systems – setting up SharePoint, creating templates, capturing processes, and helping simplify and standardize the way we deliver. These efforts will form the backbone that allows the company to expand and create more impact with our clients. It’s an opportunity to use your skills within a team where they will be appreciated and where you will be contributing directly to the growth and impact of a values-driven company.

Company Profile

Joanne Zuk Strategy Inc. is a Manitoba-based consulting practice that helps organizations navigate complexity, build clarity, and align their work with the communities and stakeholders they serve. We specialize in strategic planning, stakeholder engagement, and facilitation for organizations that operate in complicated governance structures or have complex relationships with government.

Our work is rooted in trust, courage, and exceptional experiences. We design processes that bring diverse voices together to create space for honest conversation, provide thoughtful but fearless advice (even when it’s hard), and generate strategies that are both visionary and grounded in real-world context. Clients trust us with their most important relationships – with Boards, staff, government, funders, and community – protecting their reputation and partnerships as we would our own, engaging with their stakeholders with integrity and care.

We are a woman-owned firm that relies on a flexible and deeply experienced network of diverse professionals across Canada. Most of our collaborators are second-career consultants who bring decades of experience in their fields and the ability to adapt and deliver in complex situations. We curate a unique team for each project – providing the ideal mix of cultural grounding and technical expertise to meet the client’s needs.

Our clients are located primarily in Canada and include national associations, provincial member organizations, Crown corporations, governments, and community-focused non-profits that help our communities thrive.

Candidate Considerations

The right person for this role is experienced, reliable, and takes pride in doing their work well. You know how to manage details without losing sight of the bigger picture, and you’re comfortable shifting between different kinds of tasks. You enjoy bringing order to moving parts and find satisfaction in knowing that your work makes a real difference to the success of the business.

You are based in or near Winnipeg and value the flexibility of remote work, while being available for occasional in-person commitments such as team meetings, workshop support, or errands. The role is currently designed for 15–20 hours per week. This may grow, depending on mutual agreement, available workload, and your interest in taking on more or broader responsibilities.

You are adaptable, thoughtful, and able to work independently while staying connected. You’re also curious and proactive – willing to ask questions, suggest improvements, and help put structure around what works so the company can continue to grow.

Most of all, you want meaningful part-time work that makes full use of your skills. You’re not looking to fill time – you’re looking to contribute within a team, doing something that matters. This role may be an ideal fit for someone who wants to step back from full-time work while still contributing at a high level – whether you are nearing retirement, balancing parenting, caregiving, or small business responsibilities, or simply looking for a better rhythm that aligns with your life.

As an organization committed to improving the accessibility and inclusivity of our practice and how we work with clients, we welcome candidates from diverse backgrounds and those with accessibility needs. If you are an experienced administrative professional and this feels like it might be a great fit, we hope you will apply.

A Note for Virtual Assistants, Agencies, and Brokers

For this role, we want to establish a direct employment or contractual relationship with an individual local candidate. At this time, we are not interested in working with an agency or broker to find a candidate. Also, we will only contemplate candidates who live in the Winnipeg area (i.e. no virtual assistants). While we appreciate there may be broad interest in this role, we will not respond to requests or emails unless they come from local, qualified individuals.

Role Scope

This role is designed to provide immediate administrative support and help us build long-term capacity to nurture growth. The work will shift week to week, but the overall scope includes:

CEO Inbox, Calendar, and Life Management (35%)

• Review and prioritize incoming emails, responding to replies in the CEO’s voice.
• Manage and coordinate scheduling with clients and subcontractors.
• Resolve conflicts with clients and partners.
• Maintain a running list of commitments, deadlines, and client requests.
• Schedule the CEO’s personal appointments (dentist, doctor, etc.) and family schedule obligations to ensure they are optimized within the calendar.
• Run occasional errands or support personal commitments (e.g. buying gifts, sending thank you cards, coordinating housekeeper scheduling).

Business Development and Proposal Support (30%)

• Identify strategic networking and business development opportunities and make attendance and sponsorship recommendations tied to our brand and target markets.
• Review procurement sites and shortlist relevant RFPs for discussion with the CEO.
• Convert transcripts and notes from client conversations to draft proposals.
• Prepare full proposal submissions, including gathering information from subcontractors, populating standard sections (bios, past projects, etc.), preparing draft costing, and working with the CEO to edit the final packages.
• Monitor submissions, including tracking deadlines and following up for status updates.

Financial Administration (15%)

• Prepare and send client invoices using QuickBooks.
• Track accounts receivable and flag outstanding payments.
• Record and organize expenses and receipts.
• Coordinate subcontractor invoices and payments.
• Support preparation of financial records for bookkeeping and reporting.

Document Development and Management (10%)

• Format and polish client deliverables, incorporating accessibility standards.
• Prepare slide decks in PowerPoint or Canva using established templates.
• Maintain a library of templates for future use.

File, Knowledge, and Systems Management (10%)

• Organize, clean, and consolidate digital files.
• Archive old materials and flag reusable content for templating.
• Lead the setup and maintenance of SharePoint as the central hub for future team growth.
• Introduce and manage project tracking tools to monitor deliverables and timelines.
• Converting draft training materials into resources for subcontractors.

The role depends heavily on Microsoft 365, including Outlook, Word, Excel, PowerPoint, Forms, Teams, Planner, SharePoint, and OneDrive. Use of Quickbooks, Adobe, and Canva is also required.

Hours and Compensation

The role consists of 15-20 hours per week, with work taking place primarily during business hours on weekdays. The work is considered hybrid, but primarily remote.

At the time of onboarding, we will establish consistent days, hours, and meeting times based on mutual agreement. Your specific hours of work can be adjusted; however consistency and availability during the work day is a requirement of this role.

Aside from supporting relevant professional development, we do not offer pension or a benefits package at this time. Therefore we are open to two options:

• An employee-employer relationship where we place you on payroll, submit your source deductions, and report your earnings to Canada Revenue Agency as Employment Income.
•  A contract relationship where you are a sole-proprietor and invoice us (biweekly or monthly) for hours worked and any approved expenses incurred. We will report your payments to Canada Revenue Agency as Self-Employment Income.

At the time of your job offer, we will discuss these options and their implications before a decision is made. We are committed to establishing the right relationship with the right person based on discussion and mutual agreement.

Regardless of the employment relationship, we are open to an hourly rate that reflects the experience and skills you bring. We are a company that believes in fair and transparent compensation for quality work and are committed to paying our team members well for the skills, collaboration and commitment to excellence they bring to our work.

How to Apply

Applications will be accepted until November 26, 2025. Please send a cover letter and resume (maximum of 3 pages total) outlining your relevant experience to [email protected].

In the cover letter, please:

• Outline what would make you a great fit for this role.
• Confirm that you live in or near the Winnipeg area.

Candidates selected for a screening interview will be contacted between November 27 and 28 with interviews scheduled in early December.